Legal Administrative Assistant – Regulatory

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Administrative Assistant to work in our Regulatory and Health Law Practice Area - someone with strong attention to detail who can prioritize the workload for busy attorneys. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace. The responsibilities for this position will include, but are not limited to, the following:

• Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.
• Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.
• Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates and other litigation requirements.
• Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.
• Review, edit and finalize attorney and paralegal time entries and manage client invoices.
• Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.
• Coordinate travel arrangements (e.g. accommodations, transportation, and shipment of any needed materials) and report expenses.
• Provide quality, responsive customer service to clients, attorneys and co-workers.

• At least two years of business litigation legal administrative assistant experience in a law firm preferred.
• Organize and prioritize work, and follow through with assignments to completion.
• Excellent grammar and proofreading skills, including attention to detail and accuracy.
• Exemplary written and verbal communication skills.
• Professional demeanor, strong work ethic including dependability and accountability.
• Ability to work within a team environment and work well under pressure, especially with court deadlines.
• Requires use of office equipment, such as computers and phones.
• Requires sitting and computer-related activities for extended periods of time.
• Requires occasional lifting of up to 20 lbs.