Legal Administrative Assistant - Real Estate

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Administrative Assistant to work in our Real Estate Department - someone with strong attention to detail who can assist with the workload for busy attorneys and paralegals. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace. The responsibilities for this position will include, but are not limited to:

• Draft and revise organizational documents.
• Create and help maintain closing checklists.
• Act as a liaison between attorney and client, facilitating communication and transmittal of necessary information.
• Advise and communicate regularly with team regarding status of client matters.
• Assist team with deal closings.
• Handle closing book and other related post-closing matters.
• Send and track signature pages and original documents.
• Calendar important deal closing dates.
• Keep clients’ electronic files up to date with current organizational documents.
• Monitor attorney inbox and electronically file client matters.
• Open client files.
• Process client invoices and attorney reimbursements.
• Process document comparisons.
• Form entities and obtain certificates from the Secretary of State and IRS.
• Complete other projects and assignments as assigned.

• Strong attention to detail, accuracy; excellent grammar, proofreading and communication skills
• Ability to work within a team environment and work well under pressure with deadlines.
• Ability to organize and prioritize work and follow assignments through to completion.
• Strong initiative and creative problem-solving skills.
• Exemplary written and verbal communication skills.
• Professional demeanor, strong work ethic including dependability and accountability.
• Experience with Box or similar cloud storage software.
• Strong typing skills (both speed and accuracy).
• Advanced proficiency in Microsoft suite and familiarity with FileSite electronic documentation.
• At least one years of corporate legal administrative assistant experience in a law firm preferred.
• Interest in real estate industry.