Posted: Aug 6, 2024
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Legal Administrative Assistant - Real Estate

Winthrop & Weinstine, P.A. - Minneapolis, MN
Application Deadline: N/A

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Administrative Assistant to work in our Real Estate Department - someone with strong attention to detail who can assist with the workload for busy attorneys and paralegals. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace. The responsibilities for this position will include, but are not limited to:

  • Draft and revise organizational documents.
  • Create and help maintain closing checklists.
  • Act as a liaison between attorney and client, facilitating communication and transmittal of necessary information.
  • Advise and communicate regularly with team regarding status of client matters.
  • Assist team with deal closings.
  • Handle closing book and other related post-closing matters.
  • Send and track signature pages and original documents.
  • Calendar important deal closing dates.
  • Keep clients’ electronic files up to date with current organizational documents.
  • Monitor attorney inbox and electronically file client matters.
  • Open client files.
  • Process client invoices and attorney reimbursements.
  • Process document comparisons.
  • Form entities and obtain certificates from the Secretary of State and IRS.
  • Complete other projects and assignments as assigned.

 

Requirements

 

  • Strong attention to detail, accuracy; excellent grammar, proofreading and communication skills
  • Ability to work within a team environment and work well under pressure with deadlines.
  • Ability to organize and prioritize work and follow assignments through to completion.
  • Strong initiative and creative problem-solving skills.
  • Exemplary written and verbal communication skills.
  • Professional demeanor, strong work ethic including dependability and accountability.
  • Experience with Box or similar cloud storage software.
  • Strong typing skills (both speed and accuracy).
  • Advanced proficiency in Microsoft suite and familiarity with FileSite electronic documentation.
  • At least one years of corporate legal administrative assistant experience in a law firm preferred.
  • Interest in real estate industry.