Legal Administrative Assistant - Commercial Lending

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Administrative Assistant to work in our Commercial Lending Department - someone with strong attention to detail who can assist with the workload for busy attorneys and paralegals. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace. The responsibilities for this position will include, but are not limited to:

• Draft and format professional correspondence and documents.
• Review, organize, assemble and scan documents in preparation for closings.
• Prepare, circulate and track signature pages for closings.
• Assist and maintain checklists in the preparation of closing books.
• Process and transmit client documents and materials.
• Process document comparisons.
• Review, edit and finalize attorney time entries.
• Process and distribute client invoices.
• Organize and maintain electronic files and process new file openings.
• Provide administrative support such as calendar and email maintenance, answering phones and making travel arrangements.
• Provide quality, responsive customer service to clients and co-workers.

• Strong attention to detail, accuracy; excellent grammar, proofreading and communication skills.
• Ability to work within a team environment and work well under pressure with deadlines.
• Ability to organize and prioritize work and follow assignments through to completion.
• Strong initiative and creative problem-solving skills.
• Exemplary written and verbal communication skills.
• Professional demeanor, strong work ethic including dependability and accountability.
• Experience with Box or similar cloud storage software.
• Strong typing skills (both speed and accuracy).
• Advanced proficiency in Microsoft suite and familiarity with FileSite electronic documentation.
• At least one year of commercial lending legal administrative assistant experience in a law firm preferred.